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Concurrent Enrollment

Approved:   6-12-07 
Review/updated 11-14-18

Philosophy:
It is the desire of the South Sanpete Board of Education to provide a challenging productive secondary-school experience for all students. For some students, this may include courses offered at the college level. Therefore, it is the intent of the Board to provide post-secondary opportunities to students through Concurrent Enrollment, IVC, early college admission, advanced placement, online, and other approved college delivery systems.

Definitions:
USHE is the Utah System of Higher Education and refers to the various post-secondary accredited trade schools, colleges, and universities. 

Adjunct/Concurrent Faculty is a high school instructor approved by the cooperating USHE institution and approved by the District to teach a Concurrent Enrollment class on behalf of the USHE institution.

Concurrent Enrollment is enrollment by public school students in one or more USHE institution course(s) under a contractual agreement between the USHE institution and the District/school. These courses are normally taught by a high school teacher who has been approved by the USHE institution. Participating students continue to be enrolled in public schools, count in average daily membership, meet every day, and receive high school credit and college credit.

Early College Admission is when a student personally chooses to enroll in a college course taught on campus, over the internet, or by some other means offered by a USHE institution. Under this arrangement and with notification given to the high school, a student may choose to be a full-time college student or part-time college and part-time high school student. The college credit earned may count for both high school graduation and for college credit and may appear on the high school transcript if used towards high school graduation. Concurrent Enrollment policies and funding mechanisms do not apply to early college admission enrollment. Early college admission enrollments are reported as regular enrollments by the UHSE credit-granting institutions.

IVC (Interactive Video Conferencing) allows for Concurrent Enrollment courses to be delivered directly to a high school from a USHE institution via technology. They are taught by a USHE instructor. In the high school, IVC courses have an adult facilitator who manages the technology, monitors the class, takes roll, collects assignments, administers tests, etc. IVC courses are usually not taught every day. Students shall receive both high school and college credit for successfully completing these courses. 

Policy:
Concurrent Enrollment courses shall be limited to courses in English, mathematics, fine arts, humanities, science, social science, world languages, and career technical programs to allow a focus of energy and resources on quality instruction in these courses. However, there may be a greater variety of courses in the career technical education area. The Concurrent Enrollment and IVC programs are regulated by Administrative Rules R277-713-(1-9), R16

  1. Instructor Eligibility means an instructor who is not employed as faculty by an institution of higher education but who is employed by the District and meets the following requirements:
    1. Licensed by the State Board of Education (secondary teachers only)
    2. Is supervised by an institution of higher education and,
    3. In order to be approved by the sponsoring USHE institution, a master’s degree in the field of study is preferred but related fields will be considered. Mathematics instructors can be approved with a bachelor’s degree and a level IV endorsement. CTE instructor approval is based on bachelor’s plus experience
      Utah Code §53E-10-301(1), (3), (4) (2018)
  2. Student Eligibility
    1. Students who participate in a Concurrent program must meet the USHE institution’s admission requirements with regards to GPA, ACT scores, grade level, and pre-requisite courses,  plus meet the student’s high school individual requirements. 
    2. For high school students to be eligible for the Concurrent Enrollment program, they must have a 3.0 cumulative GPA. For freshmen and sophomore students seeking permission to participate in concurrent enrollment, they must have a 3.5 GPA and counselor permission.
    3. Students and their parents/guardians must sign the “Concurrent Enrollment Program Parent Permission Form.” Policy IKG-1 and return it to their local high school before beginning course work. 
    4. Students are not eligible for Concurrent courses if (1) they have received their high school diploma, (2) their class has graduated, (3) they have participated in graduation exercises or, (4) The student has failed a college course previously. 
    5. Students entering the Concurrent Enrollment program begin a permanent college transcript. Low grades may affect scholarship and financial aid opportunities.
      • If a student wishes to challenge any policy, there is an appeal process which is handled through the sponsoring USHE institution. 
  3. Student Participation 
    1. Concurrent Enrollment is intended primarily for students in their last two years of high school. Participation by younger students may be approved jointly by the high school and the USHE institution.
    2. Students shall complete reimbursable Concurrent courses prior to their graduation or participation in graduation exercises. 
    3. Students must earn a C- or above to be considered in good standing with the Concurrent program. Students earning less than a C- will be placed on probation and will not be allowed to enroll in future classes without a “Concurrent Probation Form” Policy IKG-2 signed by the student, parent/guardian, and school counselor. 
    4. Students must demonstrate good behavior, do their own work, maintain good attendance, and exhibit a genuine effort to complete all assignments in an honest and timely manner. The sponsoring institution or the high school has the right to dismiss any student from participating in concurrent enrollment.  
    5. If students choose to drop a Concurrent course, they must do so within the guidelines of the sponsoring USHE institution. Students must make certain they complete a drop form with the USHE institution through which the class is offered. 
    6. Once a student’s name is submitted to the college for any Concurrent Enrollment course, if that student drops, and receives a “W” on the college transcript, he/she may be ineligiblefor federal financial aid if they are entering with less than a 70% completion rate of previously attempted courses. 
    7. Students may not repeat a course at the concurrent enrollment fee of $5 per credit hour. Repeating a course requires payment of the USHE institutions full tuition rate. 
  4. Attendance
    1. Students are expected to attend Concurrent Enrollment courses taught by high school teachers on a daily basis as they would their other high school classes. Attendance for these classes will be monitored by the high school teacher in accordance with school/District policies.  
    2. Students are expected to attend IVC courses that are taught via technology according to the UHSE institution’s schedule. Because these courses are tied directly to a college schedule, students may be required to attend IVC classes when regular high school classes are not held due to assemblies, holidays, school activities, etc.
    3. IVC courses are usually taught two or three times a week. On non-class days, students are required to go to the library and work on homework. If a student needs to leave school, he/she must check out through the office. 
    4. If it is necessary to be absent from an IVC course, the class may be taped for you however it must be done with prior communication.
    5. Attendance on exams days for IVC courses is required. 
  5. Credit, Grades, and Transcripts
    1. High school teachers who teach Concurrent Enrollment courses shall issue the grades for those courses.
    2. USHE instructors who teach IVC courses via technology shall issue the grades for those courses. 
    3. Grades issued for Concurrent courses should be the same grade on both the high school and college transcript. 
    4. Concurrent course credit shall count toward high school graduation requirements as well as for college credit.
    5. All Concurrent grades and credit shall be posted and recorded on the student’s permanent high school transcript and also posted and recorded on the student’s permanent college transcript. 
    6. A student shall receive high school credit for Concurrent courses that is consistent with the District’s and school’s policies for awarding credit. 
    7. Concurrent grades shall be included in determining a student’s high school GPA and shall be considered in determining honor roll status, scholarships, high school graduation recognitions, and other such awards.  
    8. In regards to IVC courses, the course grade and credit is awarded by the college instructor, not the high school facilitator. If students have questions about an assignment, a grade or credit, they should contact the instructor. 
  6. Eligibility for Activities
    1. Concurrent students shall be eligible for extracurricular activities consistent with UHSAA guidelines.
    2. A student who is enrolled in high school classes and college courses shall be designated as a full-time student based upon the following formula: College Semester Hours divided by three = H.S. Classes.
  7. Fees
    1. Students are responsible to pay for the one-time college admission fee that is approximately $30-$50.  Utah Code §53E-11-305
    2. Students are responsible to either buy their texts or rent them from the school if they are available. The book rental fee shall be based on the current District’s Fee Schedule. 
    3. Any student who fails, withdraws, or drops a Concurrent course after deadlines have passed will be required to pay the tuition fees based upon $50/semester hour and may not be allowed to enroll in future Concurrent Enrollment courses as per district policy.
    4. All other costs associated with Concurrent courses shall be the responsibility of the students.
  8. Participation Form and Parental Permission—
    Prior to participating in a concurrent enrollment course, both the district and the institution of higher education must ensure that the student has:
    1. Submitted the Concurrent Enrollment Program Parent Permission Form which includes the signature of the student’s parent or guardian indicating permission to participate and 
    2. Signed an acknowledgment of program participation requirements.  (The participation form shall be that which is created by the State Board of Regents.)
      Utah Code §53E-10-304 (2018)

Policy References:
 IKF      "The Elementary Secondary Core Curriculum and High School Graduation Requirements"
IKF-1    "Early Graduation Requirements"
IKF-SP  "Non-District Courses" 
JEC-SP “Definition of a Full-Time Student”

pdfIKG_Concurrent_Enrollment.pdf