Student Worker

2023-24

Applicable to all student workers between ages 14-17.

With the exception of Custodial Help, all Student Workers will earn minimum wage.  Student Workers hired for custodial work will be paid at Step 0 of the Custodian Lane of the Classified Salary Schedule. 

 Benefits

No District-sponsored benefit will be provided.  (Including but not limited to: Retirement, Health Insurance, LTD, Sick Leave, Vacation, etc.)

 Recruitment & Selection

It is recommended that any student desiring to work contact the building principal at the beginning of the school year.  The building principal will assign that student to a list and selection for new student workers will be made from that yearly list. 

No Student Worker may be hired without District Level approval.

 Safety Guidelines & Prohibited Activities 

School Secretary

2023-24

Applicable to all school Secretary positions, including Financial Secretaries, Counseling Secretaries, Attendance Secretaries, YIC and CUA Secretaries.

Salary Placement

Placement on the Secretary Lane of the Classified Salary Schedule.  Initial placement may take into account prior experience credit and will be determined by the Superintendent or Business Administrator up to Step 4.  Fractional parts of a year will not be considered.

Secretaries will increase one salary step at the beginning of each year of service within the South Sanpete School District.

Substitute secretarial help will be paid at the hourly rate set by Step 0.  Individuals currently employed by the District in other areas (such as a Paraprofessional) will be paid at their Paraprofessional hourly rate while performing secretarial duties.

Work Schedule

Full-time school secretaries shall work eight hours per day for 209 days.  The 209 days includes three weeks prior to the beginning of school and two weeks after the last day of school. 

Part-time secretaries may work three weeks prior to the beginning of school and two weeks after the last day of school as determined by the Principal.  

At the request of the school principal, additional hours may be earned during the summer to retrieve the mail and process additional paperwork. 

All employees are expected to complete work within their assigned schedule and maximum allowed hours per week.  Overtime or over-hours work must be approved beforehand by the Principal and Business Administrator and will only be approved in extreme circumstances.  All time clock summaries and time sheets must be approved and/or signed by the Principal.

Benefits

Secretaries who are employed full-time and work 30 or more hours per week earn nine days of paid sick leave per year (accumulative to 126 days) and three personal leave days.  The three personal leave days will be added to the accumulated sick leave total if the three personal leave days are not used during the year.

Full-time, year-round secretaries earn 12 vacation days.  Available for Corrections Education & YIC only.  (Vacation is not accumulated and cannot be carried forward)

In addition to the above compensation, the Board will provide Health and Accident Insurance, Group Term Life, and Long-Term Disability Insurance for employees who are employed full-time, or who work 30 or more hours per week. Any employee who is eligible for the District-sponsored insurance plan who can provide proof of external insurance coverage, will be given the option of terminating the District-sponsored insurance plan and receiving an HSA or HRA. The employee must complete and sign a Waiver Form prior to receiving this HSA/HRA benefit. This decision becomes irreversible during the contract year unless a qualifying event has occurred. This benefit will continue as long as the employee remains insurance eligible under District guidelines.

The Board will provide Utah State Retirement in accordance with eligibility guidelines outlined by the Utah State Retirement System.

Any employee hired after 07/01/13 and working less than 30 hours per week will not receive any employer-sponsored benefits. (Including but not limited to; Retirement, Health Insurance, LTD, Sick Leave, Vacation, etc.) 

Paraprofessional

2023-24

Applicable to all Paraprofessional positions including Reading Assistants, Special Education, Library, Elementary PE, etc.

Salary Placement

Placement on the Paraprofessional Lane of the Classified Salary Schedule.  The step placement on the Salary Schedule shall be determined by the Superintendent or Business Administrator.  Experience placement on the salary schedule will not exceed two steps above the education years.

Substitute paraprofessionals will be paid at the hourly rate set by Step 0.  Former employees, having earned a higher rate while employed, will be paid the hourly rate set by Step 0 while substituting. 

Work Schedule

Each building principal will determine the schedule for each Paraprofessional position at their location based on the needs of the school.  All District paraprofessionals shall work on an as-needed basis as to be determined by the Superintendent.

All employees are expected to complete work within their assigned schedule and maximum allowed hours per week.  Overtime or over-hours work must be approved beforehand by the Principal and Business Administrator and will only be approved in extreme circumstances.  All time card summaries and time sheets must be approved and/or signed by the Principal.

Benefits

Sick leave shall be granted to full-time paraprofessionals who are assigned to work 30 or more hours per week and have not agreed to or signed a waiver of benefits.  Sick leave will be earned at the rate of nine days of paid sick leave per year (accumulative to 126 days) and three personal leave days. Any unused personal leave days at the end of the school year be moved  and added to the employee’s sick leave balance.

In addition to the above compensation, the Board will provide Health and Accident Insurance, Group Term Life, and Long-Term Disability Insurance for employees who are employed full time, or who work 30 or more hours per week. Any employee who is eligible for the District-sponsored insurance plan who can provide proof of external insurance coverage, will be given the option of terminating the District-sponsored insurance plan and receiving a HSA or HRA. The employee must complete and sign an EMI Waiver Form prior to receiving this HSA/HRA benefit. This decision becomes irreversible during the contract year unless a qualifying event has occurred. This benefit will continue as long as the employee remains insurance eligible under District guidelines.

The Board will provide Utah State Retirement in accordance with eligibility guidelines outlined by the Utah State Retirement System.

Any employee hired after 07/01/13 and working less than 30 hours per week will not receive any employer-sponsored benefits. (Including but not limited to; Retirement, Health Insurance, LTD, Sick Leave, Vacation, etc.) 

Custodian

2023-24

Applicable to Part-time and Full-time Custodians

Salary Placement

Student workers under the age 19 will be placed on the student custodial step of the Custodian Lane of the Classified Salary Schedule.  Custodial workers who have graduated from high school or are age 19 and have been working in the District for three to four hours per day for a minimum of one calendar year and are assigned to work eight hours per day in the summer will be placed on Step 0 of the Custodial Lane of the Classified Salary Schedule. These employees are considered seasonal employees and will remain at this hourly rate and will not move up or down on the salary schedule.           

Substitute and temporary custodial help will be paid at the minimum hourly wage shown on the salary schedule as Step 0.  Former employees, having earned a higher rate while employed, will be paid the hourly rate set by Step 0 while substituting or working less than 3-4 hours/day each week.  Beginning FY20 Part-time custodians assigned to a specific school location and working a minimum of 29.5 hours per week, after the first complete year, will be placed on step one of the Custodian salary schedule. These part-time employees will remain on step one as long as they work a minimum of 29.5 hours per week. 

Full-time Custodians will be placed on the Custodial Lane of the Classified Salary Schedule.  The step placement on the Salary Schedule shall be determined by the Superintendent or Business Administrator. 

Work Schedule

Part-time custodian work schedules will be determined on an as-needed basis by the building principal.  Part-time custodial work shall not exceed 29.5 hours per week. 

The regular work-week for full-time custodians shall be 44 hours (5 eight-hour days and four hours on Saturday).  The four hours on Saturday will be paid at the overtime rate unless a portion of the previous 40 hours include paid vacation, and/or paid holiday, and/or paid sick leave.  Overtime beyond the 44 hours will be paid at the overtime rate but must be approved beforehand by the Principal and the Business Administrator or Superintendent.  No comp time is allowed.  All Time-Force summaries and time sheets must be approved and/or signed by the Principal.

Benefits

Full-time custodians will receive full compensation for the following holidays:  Labor Day, Thanksgiving and Friday following Thanksgiving, Christmas Eve, Christmas, New Years Eve, New Years, Spring Vacation (one day), Presidents Day, Memorial Day, July 4th and July 24th.

Full-time custodians earn one day of sick leave for every month of employment (accumulative to 126 days). Custodians working less than 30 hours per week will not receive pro-rated benefits.

Each custodian working full-time will receive five days paid vacation the first year and 10 days per year thereafter.  After 15 years of service, custodians will receive three weeks vacation per year.  Vacations are to be scheduled with the Principal and Superintendent when school is not in session and when the absence of the custodian will not interfere with the educational program of the District or limit thorough preparation of the building for the school program.  Part-time custodians will receive their pro-rated share of a paid vacation if they are employed for 30 hours or more per week.  Vacation days are to be used by June 30 of each year and are not accumulated.

Each full-time custodian, working 30 or more hours per week, will be provided three pair of pants, three shirts, or other uniform clothing to be determined. The District Maintenance Director will work with each custodian regarding color, quality, type, and size of uniforms to be used.

In addition to the above compensation, the Board will provide Health and Accident Insurance, Group Term Life, and Long-Term Disability Insurance for employees who are employed full time, or who work 30 or more hours per week. Any employee who is eligible for the District-sponsored insurance plan who can provide proof of external insurance coverage, will be given the option of terminating the District-sponsored insurance plan and receiving a HSA or HRA. The employee waiving must complete and sign an EMI Waiver Form prior to receiving this HSA/HRA benefit. This decision becomes irreversible during the contract year unless a qualifying event has occurred. This benefit will continue as long as the employee remains insurance eligible under District guidelines. The Board will provide Utah State Retirement in accordance with eligibility guidelines outlined by the Utah State Retirement System.

Any employee hired after 07/01/13 and working less than 30 hours per week will not receive any employer-sponsored benefits. (Including but not limited to; Retirement, Health Insurance, LTD, Sick Leave, Vacation, etc.)

Child Nutrition Worker

2023-24

Applicable to all Part-time and Full-time Child Nutrition Workers

Salary Placement

Substitute, temporary, and part-time Child Nutrition Employees will be paid at  the minimum hourly wage listed as Step 0.  Former employees, working as a sub, having earned a higher rate while employed, will be paid the minimum hourly wage listed as Step 0. Employees, taking a Leave of Absence, upon returning to  employment will be placed on the same wage and/or step. All time card summaries and time sheets must be approved and/or signed by the Principal.

Regular Child Nutrition Workers will be placed on the Child Nutrition Lane of the Classified Salary Schedule.  The step placement on the Salary Schedule shall be determined by the Superintendent or Business Administrator. 

Child Nutrition Managers

Child Nutrition Managers will be placed on Step 20 of the Child Nutrition Lane of the Classified Salary Schedule during their first year of employment as a Manager.  The second year, they will be placed on Step 25 and then the third year, they will be placed on the Manager step.

Summer Lunch: Employees employed in a summer lunch position whose primary assignment during the school year is NOT Lunch will be paid at Step 1 of the School Lunch lane of the Classified Salary Schedule.

Work Schedule

The work schedule for Child Nutrition will be determined by the Child Nutrition Supervisor at the District Office and the building principal.  The number of positions available in a kitchen is determined by the following: Meals per Labor hours will be the base in determining the number of Food Service Employees allowed in each school, according to the following formula:   Total Meal Equivalents (student lunches, adult lunches & breakfasts (which includes 3 breakfasts=1 lunch)/ labor hours=?  Compare the number to the chart on page 4-6 of the “In Team Associates” USBE Cost Control Manual. 

Workers will have up to 3 days to clean, prepare and close kitchens at the beginning or end of the school year, to be determined by the Manager.

Benefits

Child Nutrition Employees shall receive their noon meal without charge on those days that lunch is served.

Child Nutrition Employees working 30 hours or more per week earn nine days of paid sick leave per year (accumulative to 126 days) and three personal leave days.  Any unused personal leave days at the end of the year will be added to the accumulated sick leave total.

Child Nutrition Employees working over 30 hours per week will receive up to $250 towards the purchase of aprons, pants, shirts, and work shoes by providing proof of purchase during the months of September and October of each fiscal year.  No reimbursement is available after October 31^st.

In addition to the above compensation, the Board will provide Health and Accident Insurance, Group Term Life, and Long-Term Disability Insurance for employees who are employed full time, or who work 30 or more hours per week. Any employee who is eligible for the District-sponsored insurance plan who can provide proof of external insurance coverage will be given the option of terminating the District-sponsored insurance plan and receiving a HSA or HRA. The employee waiving must complete and sign an EMI Waiver Form prior to receiving this HSA/HRA benefit. This decision becomes irreversible during the contract year unless a qualifying event has occurred. This benefit will continue as long as the employee remains insurance eligible under District guidelines. The Board will provide Utah State Retirement in accordance with eligibility guidelines outlined by the Utah State Retirement System.

Any employee hired after 07/01/13 and working less than 30 hours per week will not receive any employer-sponsored benefits. (Including but not limited to; Retirement, Health Insurance, LTD, Sick Leave, Vacation, etc.)

Bus Driver

2023-24

Applicable to Part-time and Full-time Route or Substitute Bus Drivers

 Salary Placement

The salary of bus drivers will be determined according to pre-trip inspections, basic runs, extra runs, activity runs and training. 

Bus drivers are provided with an hourly-rate salary schedule.  The hourly rate is applicable for behind-the-wheel driving time only.  This rate also applies to activity runs. Substitute bus drivers will be paid on Step 0 of the Bus Driver Lane of the Classified Salary Schedule.  In-service hours and training for drivers will be paid at $10/hour. Drivers required to stay overnight will receive per diem in accordance with policy DLCA. Layover time will be paid at Minimum Wage ($7.25/hr). Layover time will be paid to the driver on all trips during the time the bus is parked and the activity is in progress, except if the activity is close to home and the driver returns home while the activity is in progress. On over-night trips, the layover time ends when the bus is parked at the hotel for the night, and then layover time will begin the next day after the students have been transported to the site of their activity/breakfast. Maximum paid layover time not to exceed ten (10) hours on any trip.

Drivers will receive one extra hour per day for doing a pre-trip inspection, bus cleaning, and routine maintenance. This may apply to each day the driver is using his/her bus to transport students. Bus drivers are responsible to see that the bus charged to their use is clean inside and out and is in safe operating condition. The bus is an extension of the classroom and must be properly maintained and cleaned as such. The Supervisor of Transportation will make periodic bus inspections to ensure drivers are doing these duties. Pre-trip Inspection Reports must be accurate, complete and submitted to the District Office each month with the driver’s payroll in order to receive payment for Pre-Trip Inspections

Each bus driver is required to have in his/her possession a valid Commercial Drivers License with a School Bus Endorsement when driving a bus. This license must be renewed every five years. The expense of obtaining and maintaining the proper license will be borne by the driver. Failure to maintain a good and safe driving record will eliminate the driver from his/her bus driving duties in the District.

The law requires that bus drivers have a physical examination every two years and that the examining physician complete and file with the District the results of his/her findings on the State form required.  The District will provide up to $30 reimbursement of co-pay for physical examinations for drivers. The driver must provide a doctor’s receipt of co-pay before reimbursement may be made.

 Work Schedule

Bus Driver work schedules will be determined by the Assistant Superintendent/Transportation Director.  Trips will be divided between drivers as determined by the Assistant Superintendent/Transportation Director.  Drivers are not guaranteed the same routes, same number of routes, or the same trips from year to year. 

Due to changes in the State Transportation Formula, "to and from" time will be calculated by the State on a per-minute basis rather than time spent by the driver. Driving time for extra-curricular activities will be calculated by the District on a tenth-of-an-hour basis rather than time spent by the driver.

In the summertime when school is not in session, the Supervisor of Transportation, or his/her designee, will allow a minimum of seven days’ notice by e-mail for activity trips.  When less time is available, personal contact (telephone or in person) will be made in arranging and scheduling trip requests.  As a courtesy, bus drivers leaving the area for vacations, etc., should notify the Supervisor of Transportation. All time sheets must be signed by the Supervisor of Transportation.

Drivers who are asked to operate other organization's buses may do so only if it does not conflict with the needs of the District.

 Benefits

Benefits do not apply to substitute, part-time drivers and employees working less than 30 hours a week driving to and from school. Part-time dual assignments exceeding 30 hours per week is not allowed.  Any employee hired after 07/01/13 and working less than 30 hours per week will not receive any employer-sponsored benefits. (Including but not limited to; Retirement, Health Insurance, LTD, Sick Leave, Vacation, etc.) 

Substitute

2023-24

Applicable to Substitute Teachers and Substitute Paraprofessionals

Salary Placement

The following pay schedule and accompanying notes will determine the amount to be paid for a substitute teacher in the South Sanpete School District.  Substitute teachers will be classified into three categories:  Regular Substitute, Experienced Substitute, and Long-Term Substitute and must be substituting for a certified classroom teacher.

Regular Substitute:                               $14.00 per hour

Experienced Substitute:                           $15.00 per hour

(Classified as experienced sub if worked 126 hours in the previous school year.)

Long-Term Substitute:                           $15.00 per hour

To earn the Long-Term Substitute Rate, the employee must teach five consecutive days for the same teacher.  The Long-Term Rate will begin on the sixth day and continue until the regular teacher returns to his/her classroom or there is a change in the substitute.  At that point, a substitute will revert back to the Substitute Rate.

A substitute teacher who has a current Utah Teaching Certificate, is a retired teacher, or a person with a master’s degree or greater will be paid as a long-term substitute.  In this case, the rate ($15) will remain the same regardless of the number of days substituted.

Notes:   Current paraprofessionals will earn their regular hourly rate for substituting for other paraprofessionals and for regular classroom teachers.

Any variations from this Policy must be approved by the Board.  The Board retains the right to make any waiver of this Policy or procedure if it finds it necessary or desirable in the operation and in the best interest of South Sanpete School District. (Reference:   POLICY GCE, “Part-Time and Substitute Professional Staff Employment”)

 Work Schedule

Substitutes will be called on an as-needed basis and are not guaranteed a regular work schedule

Benefits

Substitutes will not receive any employer-sponsored benefits. Part-time dual assignments exceeding 30 hours per week is not allowed.  Any employee hired after 07/01/13 and working less than 30 hours per week will not receive any employer-sponsored benefits. (Including but not limited to; Retirement, Health Insurance, LTD, Sick Leave, Vacation, etc.)