Special Education Policies and Procedures Manual
          (Please see attached PDF for specific details)            

Approved: 12-13-17
Updated: 06-09-21
Updated: 10-2023

Table of Contents

   I. General Provisions................................................................................................................ 8

I.A.               Purposes (34 CFR § 300.1; Rules I.A.)........................................................................... 8

I.B. Definitions as Used in These Rules (34 CFR §§ 300.4–300.45; Rules I.E.)............ 8

I.C. Full Educational Opportunity Goal (34 CFR § 300.109; Rules IX.A.2.d.(2)(c))....... 8

I.D. Methods of Ensuring Services (34 CFR § 300.154; Rules IX.A.2.d.(2)(m))............. 9

II. Identification, Location, and Evaluation................................................................... 10

II.A. Child Find System (34 CFR §§ 300.109, 300.111; Rules II.A.)............................... 10

II.B. Referral (34 CFR § 300.301; Rules II.B.).................................................................... 12

II.C. Parental Consent (34 CFR § 300.300; Rules II.C.)................................................... 12

II.D. Initial Evaluation (34 CFR § 300.301; Rules II.D.).................................................... 16

II.E. Screening for Instructional Purposes (34 CFR § 300.302; Rules II.E.)................ 17

II.F. Evaluation Procedures (34 CFR § 300.304; Rules II.F.).......................................... 17

II.G. Reevaluation Procedures (34 CFR § 300.303; Rules II.G.).................................... 20

II.H. Additional Requirements for Initial Evaluations and Reevaluation Procedures (34 CFR § 300.305; Rules II.H.)      21

II.I. Determination of Eligibility (34 CFR § 300.306; Rules II.I.)..................................... 22

II.J. Categorical Definitions, Criteria, and Assessments (34 CFR § 300.8; 34 CFR § 300.304 34 CFR § 300.306; Rules II.J.)          24

III. IEP Development and Service Delivery..................................................................... 30

III.A. Individualized Education Program (IEP) (Rules III.A.)........................................... 30

III.B. When IEPS Must Be In Effect (34 CFR § 300.323; Rules III.B.)............................. 30

III.C. Students Who Transfer (34 CFR § 300.323; Rules III.C.)...................................... 30

III.D. LEA Responsibility for IEP Meetings (34 CFR § 300.323(C)(1); Rules III.D.)...... 32

III.E. IEP Team Membership (34 CFR § 300.321; Rules III.E.)........................................ 32

III.F. IEP Team Attendance (34 CFR § 300.321; Rules III.F.).......................................... 34

III.G. Parent Participation (34 CFR § 300.322; Rules III.G.)........................................... 34

III.H. Notice of Meeting (34 CFR § 300.322; Rules III.H.)............................................... 36

III.I. Development, Review, and Revision of the IEP (34 CFR § 300.324; Rules III.I.) 36

III.J. Definition of the Individualized Education Program (IEP) (34 CFR § 300.320; Rules III.J.)          41

III.K. IEP and Services for Preschool Students Ages Three Through Five (Rules III.K.)            44

III.L. Physical Education (34 CFR § 300.108; Rules III.L.)............................................... 45

III.M. Assistive Technology (34 CFR § 300.105 AND R277-495; Rules III.M.)............ 46

III.N. Extended School Year (ESY) Services (34 CFR § 300.106; R277-751; Rules III.N.)           46

III.O. Least Restrictive Environment (LRE) (34 CFR § 300.114; Rules III.O.).............. 47

III.P. Inclusionary Practices to Provide a Full Educational Opportunity (34 CFR § 300.109; Rules III.P.)     48

III.Q. Continuum of Alternative Placements (34 CFR § 300.115; Rules III.Q.).......... 48

III.R. Placements (34 CFR § 300.116; Rules III.R.)............................................................ 49

III.S. Parental Involvement in Placement Decisions (34 CFR §§ 300.327, 300.501; Rules III.S.)         49

III.T. Nonacademic Settings and Extracurricular Activities (34 CFR § 300.117; UCA 53G-6-709; Rules III.T.)         50

III.U. Nonacademic Services (34 CFR § 300.107; Rules III.U.)...................................... 51

IV. Procedural Safeguards Due Process Procedures for Parent(s) and Students (IDEA Subpart E)     52

IV.A. Parental Opportunity to Examine Records and Participate in Meetings (34 CFR § 300.501; Rules IV.A.)     52

IV.B. Independent Educational Evaluation (34 CFR § 300.502; Rules IV.B.)............. 53

IV.C. Prior Written Notice (34 CFR § 300.503; Rules IV.C.)............................................ 55

IV.D. Procedural Safeguards Notice (34 CFR § 300.504; Rules IV.D.)......................... 56

IV.E. State Complaint Procedures (34 CFR § 300.151–153; Rules IV.E.).................... 58

IV.F. Mediation (34 CFR § 300.506; Rules IV.F.)............................................................... 58

IV.G. Filing a Due Process Complaint (34 CFR § 300.507; UCA 53E-7- 208; Rules IV.G.)          58

IV.H. Due Process Complaint (34 CFR § 300.508; Rules IV.H.).................................... 58

IV.I. Resolution Process (34 CFR § 300.510; Rules IV.J.)................................................ 59

IV.J. Impartial Due Process Hearing (34 CFR § 300.511; Rules IV.K.).......................... 59

IV.K. Hearing Rights (34 CFR § 300.512; Rules IV.L.)...................................................... 59

IV.L. Hearing Decisions (34 CFR § 300.513; Rules IV.M.).............................................. 59

IV.M. Finality of Decision (34 CFR § 300.514; Rules IV.N.)............................................ 59

IV.N. State Enforcement Mechanisms (34 CFR § 300.537; Rules IV.O.)..................... 59

IV.O. Timelines and Convenience of Hearings (34 CFR § 300.515; Rules IV.P.)....... 59

IV.P. Civil Action (34 CFR § 300.516; Rules IV.Q.)............................................................ 59

IV.Q. Attorney’s Fees (CFR §300.517; UCA 53E-7-208(4)(B); Rules IV.R.)................... 59

IV.R. Student’s Status During Proceedings (34 CFR § 300.518; Rules IV.S.).............. 60

IV.S. Surrogate Parents (34 CFR § 300.519; Rules IV.T.)................................................ 60

IV.T. Transfer of Parental Rights at Age of Majority (34 CFR § 300.520; Rules IV.U.) 61

IV.U. Confidentiality of Information (34 CFR §§ 300.610–300.626; R277-487; Rules IV.V.)     62

V. Discipline Procedures....................................................................................................... 66

V.A. Discipline Procedures for Students with Disabilities (34 CFR § 300.530; Rules V.A.)      66

V.B. Authority of School Personnel (34 CFR § 300.530(A–C); Rules V.B.).................. 66

V.C. Services (34 CFR § 300.530(D); Rules V.C.)............................................................... 67

V.D. Change of Placement Due to Disciplinary Removals (34 CFR § 300.536; Rules V.D.)     67

V.E. Manifestation of Determination (34 CFR § 300.530(E–G, I); Rules V.E.)............ 69

V.F. Procedural Safeguards Notice (34 CFR § 300.530(H); Rules V.F.)....................... 71

V.G. Determination of Setting (34 CFR § 300.531; Rules V.G.).................................... 71

V.H. Appeals by Parent or LEA (34 CFR § 300.532; Rules V.H.)................................... 71

V.I. Placement During Appeals (34 CFR § 300.533; Rules V.I)...................................... 73

V.J. Protections for Students Not Determined Eligible for Special Education and Related Services (34 CFR § 300.534; Rules V.J.)...................................................................................................................................... 73

V.K. Referral To and Action By Law Enforcement and Judicial Authorities (34 CFR § 300.535; Rules V.K.) 75

VI. Students with Disabilities in Other Settings.......................................................... 76

VI.A. Private School Placements by LEAs (34 CFR § 300.325; Rules VI.A.)................ 76

VI.B. Students with Disabilities Enrolled by Their Parent(s) in Private Schools When FAPE is Not at Issue (Unilateral Placement) (34 CFR § 300.130; Rules VI.B.)............................................................................... 76

VI.C. Students with Disabilities Enrolled by Their Parent(s) in Private Schools When FAPE is at Issue (34 CFR § 300.148; Rules VI.C.)............................................................................................................................. 76

VI.D. Students with Disabilities Enrolled in Home School (Rules IV.D.).................... 76

VI.E. Students with Disabilities Enrolled in Adult Education (R277- 733; UCA 53E-10-205; Rules VI.E.)      78

VI.F. Students with Disabilities Enrolled IN Virtual Settings (Rules VI.F.).................. 78

VI.G. Students with Disabilities Convicted as Adults and Incarcerated in Adult Prisons (34 CFR § 300.324; Rules VI.J.) 78

VI.H. Students with Disabilities Who are Also in State Custody/Care (R277-709; UCA 62A-4A-701; Rules VI.K.)  78

VI.I. Students with Disabilities Who Reside in Nursing Homes (Rules VI.L.)............ 78

VII. Preschool and Postsecondary Transitions............................................................. 79

VII.A. Preschool Transition from Part C to Part B of the IDEA (Rules VII.A.)............ 79

VII.B. Postsecondary Transition Services—School to Post-School (Rules VII.B.).... 80

VII.C. Graduation (UCA 53E-7-202; R277-705; Rules VII.C.).......................................... 85

VII.D. Termination of Services Upon Reaching Age 22 (UCA 53E-7-201; R277-419-2(23)(B); Rules VII.D.)  86

VIII. Responsibilities of the Utah State Board of Education.................................... 87

VIII.A. General Supervisory Authority (Rules VIII.A.)...................................................... 87

VIII.B. State Eligibility (Rules VIII.B.)................................................................................... 87

VIII.C. USBE Program Monitoring (Rules VIII.D.2-3.)...................................................... 88

VIII.D. Personnel Qualifications (34 CFR § 300.156; Rules VIII.K.3-5.)........................ 88

VIII.E. Reporting on Suspension and Expulsion Rates (34 CFR § 300.170; Rules VIII.M.)        90

VIII.F. Prohibition on Mandatory Medication (34 CFR § 300.174; Rules VIII.X.)....... 91

IX. LEA Eligibility and Responsibilities............................................................................. 92

IX.A. LEA Eligibility for IDEA Part B Funds (34 CFR §§ 300.211–212, 220; Rules IX.A.) 92

IX.B. Use of Part B Federal Funds by the LEA (34 CFR §§ 300.200–206, 208; Rules IX.B.)      93

IX.C. Charter Schools and Their Students (34 CFR § 300.209; Rules IX.C.)............... 99

IX.D. Coordinated Early Intervening Services (CEIS) (34 CFR § 300.226; Rules IX.D.) 99

IX.E. Personnel Development (34 CFR § 300.207; Rules IX.E.).................................. 100

IX.F. Funded Prevalence of Disabling Conditions (UCA 53F-2-307; Rules IX.F.).... 101

IX.G. LEA Provision of FAPE (34 CFR § 300.101; Rules IX.G.)..................................... 101

IX.H. Routine Checking of Hearing Aids and External Components of Surgically Implanted Medical Devices (34 CFR § 300.113; Rules IX.H.)............................................................................................................... 101

IX.I. Educator License Requirements (R277-301, R277-304, R277-306, and R277-320; Rules IX.I.)  102

IX.J. Purchase of Instructional Material in Accessible Formats (34 CFR § 300.210; Rules IX.J.)         103

IX.K. School Districts to Provide USDB Class Space (UCA 53E-8- 410; Rules IX.K.) 103

X. Special Education Funding........................................................................................... 104

X.A. State Special Education Funds Generally (UCA 53F-2-307; Rules X.A.1-2.).... 104

X.B. Allocation of State Special Education Funds for Programs for Students with Disabilities (UCA 53F-2-307; R277-479; Rules X.B.3.)........................................................................................................................ 105

X.C. Special Education Add-On Allowable Use (Fund1205) (UCA 53F-2-307(1); Rules X.C.)   106

X.D. Special Education Self-Contained Allowable Use (Fund 1210) (UCA 53F-2-307, -308(3); Rules X.E.)   106

X.E. State Special Education Impact Aid Allowable Use (Fund 1225) (UCA 53F-2-307(1); Rules X.I.)            106

X.F. State Special Education Extended School Year (ESY) Allowable Use (Fund 1220) (UCA 53F-2-308(2); Rules X.K.)    106

X.G. State Extended School Year Stipend For Special Educators (EYSE) Allowable Use (Fund 1278) (UCA 53F-2-310; Rules X.M.).................................................................................................................................... 107

X.H. State Special Education Intensive Services Allowable Use (Fund1230) (UCA 53F-2-309(1); Rules X.O.)         107

X.I. State Special Education Funds Allowable Use (UCA 53F-2-307; Rules X.P.).... 107

X.J. Allowable Costs for Federal (IDEA) Special Education Funds (Rules X.R.1., 4-8.) 108

 

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