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SCHOOL AND HOMELESS ADMISSIONS

Adopted:      2-17-81
Revised:       11-13-91
Reviewed:    5-6-03, 3-10-21, 5-12-21

Any student who meets the age requirements that would permit him/her to enroll in the kindergarten program of the South Sanpete School District must comply with the following:

1.     Present an original or certified* birth certificate
2.     Comply with the Utah law on immunization

Students eligible to enroll in the first-grade program must comply with items 1-3 above.  All other students who are enrolling for the first time in schools of the district must provide within 30 calendar days of the date of enrollment:

1.     An original or certified* birth certificate
2.     Completed immunization card
 Sign a release to obtain his/her records from previously attended school.

(Proof of residency or legal guardianship may be required by the school in addition to the above items.)

In rare cases, when an official birth certificate cannot be obtained, other reliable documents that could be accepted as proof of birth are: taxes, a midwife certificate, religious blessing or baptismal records, affidavits from government officials, etc. which can provide proof of the student’s name and age. When a document other than the birth certificate is provided, an affidavit must be included explaining the inability to produce a copy of the birth certificate. Sorry, but we are not allowed to accept a passport or visa as proof of birth.

A copy of this policy is to be given and explained to the parent/legal guardian of any student who is unable to complete enrollment requirements and enrolled for the 30 calendar days compliance period.

Utah Code §53G-6-603

*Certified means a birth certificate issued by the Bureau of Vital Statistics (not a copy).  It will have a raised seal or a colored, embossed seal.

Homeless Students

  1. The Administration recognizes the importance of requiring and maintaining necessary records for all students.  However, the Administration also recognizes the importance of removing barriers for homeless students to enroll and participate in school.  Under the McKinney-Vento Act, homeless students are entitled to immediate enrollment and full participation even if they are unable to produce records normally required for enrollment, such as previous academic records, medical records, proof of residency, birth certificate, or other documentation.  42 U.S.C. §11432(g)(3)(C) and (g)(1)(H), (I)
    1. Homeless students shall be enrolled immediately.
    2. Homeless students will be granted full participation in school activities and programs.  They cannot be excluded based on their inability to present the following information:
      1. Immunization records
      2. Medical records
      3. Birth certificate
      4. Previous school records or transcripts
      5. Guardianship records
      6. Proof of residency
      7. Other required documentation
  2. Homeless students have three options for choice of school to attend:
    1. School of origin (the school the child has attended when permanently housed)
    2. School of origin (the school the child last attended)
    3. The school closest to the shelter or other temporary housing
  3. The school will continue efforts to assist the student in completing necessary and important records especially all immunization information.